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Outlook add-on for organising emails hierarchically?
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Posted by MadaboutDana
Jul 9, 2020 at 08:27 AM
A somewhat lateral approach to e-mail organisation is also possible using MailStore, a powerful e-mail archiving tool for Windows.
It can be used for hierarchical organisation, but what it really excels in is search: it has a very, very powerful search function, so once you’ve archived your e-mails, you can pull up e-mails using Boolean logic in ways most e-mail clients are incapable of.
There’s a free and a Pro version. I thoroughly recommend. We’ve used it to archive our business e-mails for some years, and it’s helped me on a number of critical occasions.
Website at mailstore.com
Posted by Ken
Jul 9, 2020 at 07:28 PM
Is there no easy way to obtain the URL in the desktop client of Outlook?
—Ken
Posted by Franz Grieser
Jul 9, 2020 at 07:40 PM
Ken wrote:
>Is there no easy way to obtain the URL in the desktop client of Outlook?
No, there isn’t. All Outlook data is stored inside a PST or OST file (POP resp. IMAP accounts), emails are not stored as separate files (unless you save them as .msg, .html or .txt file).
Posted by Ken
Jul 10, 2020 at 02:51 AM
Franz Grieser wrote:
Ken wrote:
>>Is there no easy way to obtain the URL in the desktop client of
>Outlook?
>
>No, there isn’t. All Outlook data is stored inside a PST or OST file
>(POP resp. IMAP accounts), emails are not stored as separate files
>(unless you save them as .msg, .html or .txt file).
Hi Franz,
Thank you for the response. I know that messages are stored in the PST/OST files, but since they have a unique URL in the O365 web application, I assumed that link was stored with each message, but was perhaps just not visible in the desktop client without a bit of extra effort. It does seem strange to think that a message would have a unique URL, but if Microsoft is hosting, then it might seem to make sense as the URL’s seem to be fixed for each message. This is a bit above my pay grade as I am not an IT guy, but I found it interesting to learn that O365 messages do have URLs.
—Ken
Posted by Cyganet
Jul 10, 2020 at 08:57 AM
Perhaps loading emails into InfoQube will work for you? The document pane will show the email text, and it can handle attachments.
You can choose which emails to load, by setting email polling to manual and marking the emails you want to load as unread on your server. InfoQube doesn’t change anything on the server side as far as I know.
Once the emails are in the database, they are regular items, so you can add them to grids and organise them in outlines, add columns and tags to them, link them, query them etc. An InfoQube grid can function like a workflowy outine does.
InfoQube can import the message date & time, sender and recipient, so if you want to find them back on your server you could use that information to search. The import date is also stored (as the item creation date).