Sort of a poll: What is your favorite task manager/to do app?

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Posted by satis
Jan 9, 2019 at 02:09 PM

I keep different types of lists in Google Keep and Anylist (both free, though I pay the $8/yr premium for Anylist so I can sync the iOS app and access the Mac app and the web. My to-do manager currently is the premium version of Todoist ($3/month) which syncs both ways to my calendar. Todoist has previewed new features coming out this year, including Kanban board view (which some app/services, like Zenkit, already have). Personally, I’d prefer a calendar view (a la TickTick) and better UI and better handling of subtasks, which they’re supposedly (slowly) working on.

System works pretty well for me, but I keep my to-dos pretty stripped down for santy’s sake - no priority levels or filters like ‘waiting_for’ or ‘assigned_by’

Posted by Beck
Jan 9, 2019 at 02:19 PM

I’m using a combination of Omnifocus and bullet journaling (see the first two sections of this page for more my method: http://www.becktench.com/workflow/#time ). It’s working pretty well, but I sure would love a feature like Skedpal in OF. I’d also love for task managers to see the benefit in having notes (items w/no tasks) listed alongside tasks in a project list, a nice feature of bullet journaling. For example, a project “Prepare for Monday’s Committee Meeting” might have the following items:

- Meeting is from 10-12 in basement (note)
• Send David paperwork (task)
• Draft statement for review during meeting (task)
- Would be nice to discuss if extensive review is too much for now (note)
• Create agenda for meeting and send out to committee (task)
- Don’t forget to set a target date during the meeting (note)

Both could be archived, but only the tasks would be expected to be checked off.

Posted by Stephen Zeoli
Jan 9, 2019 at 02:41 PM

Beck,

I agree completely. Notes and tasks should be separate but equal, and be able to be associated. For instance, the minutes of a meeting will probably generate several tasks… those tasks should be their own items, but related back to the minutes note. A phone conversation with someone might generate multiple todos. You want to record the conversation in a note, but you also want to create tasks that individually need to be acted upon.

Some task managers have notes which can hold tasks (i.e. Agenda). Most have notes associated with tasks, but the notes in these cases are treated as meta data for the task, not as separate entities.

NoteSuite had this ability to the best extent I’ve seen, but it is now defunct. I think Pagico might be able to do this, but I have had difficulty unraveling its mysteries. And Noteplan can sort of do this, too, but the tasks are embedded in daily notes and are not really treated as individual entities.

Steve Z.

Beck wrote:
I’m using a combination of Omnifocus and bullet journaling (see the
>first two sections of this page for more my method:
>http://www.becktench.com/workflow/#time ). It’s working pretty well, but
>I sure would love a feature like Skedpal in OF. I’d also love for task
>managers to see the benefit in having notes (items w/no tasks) listed
>alongside tasks in a project list, a nice feature of bullet journaling.
>For example, a project “Prepare for Monday’s Committee Meeting” might
>have the following items:
> >- Meeting is from 10-12 in basement (note)
>• Send David paperwork (task)
>• Draft statement for review during meeting (task)
>- Would be nice to discuss if extensive review is too much for now
>(note)
>• Create agenda for meeting and send out to committee (task)
>- Don’t forget to set a target date during the meeting (note)
> >Both could be archived, but only the tasks would be expected to be
>checked off.

Posted by Dellu
Jan 9, 2019 at 02:55 PM

I was using Things 3.

I am now settled on TickTick because:
a) has better scheduling (planning) capabilities
b) is universal (has android app)

Posted by MadaboutDana
Jan 9, 2019 at 03:30 PM

Like Steve, I totally agree - notes are primordial (as the French say). OF does have fairly good note-taking facilities, but keeping a separate archive of notes alongside tasks is something nobody does desperately well (NotePlan makes a valiant attempt, but isn’t structured enough for my taste). The relatively new Agenda also makes a good attempt, but isn’t quite flexible enough. And more to the point, doesn’t do archiving (which I also regard as a sine qua non). However, it’s an intriguing app and I’m keeping a close eye.

What I’d really like to see is a triple-pane outliner: something that could do outlines in two panes (not unlike Todoist), but with notes displayed in a third. And could manage the notes separately, of course. I currently dodge between TickTick and Things; I love TickTick’s notes facility (although I’d prefer rich text), but Things is quicker and easier to use for immediate task reprioritisation (I tend to build up huge lists in TickTick). I wish Things offered a separate notes view, but it doesn’t.

That’s an interesting idea, though. An app that combined notes and tasks without making one totally dependent on the other, but allowed structured references etc. There are a couple of apps that allow such a mixture on the Mac App Store; the only one that looks more or less capable is Informant.

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