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Document Management - a bit OT
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Posted by Jeffery Smith
Nov 23, 2018 at 04:46 PM
Where to put the files was the exact question that popped into my head. I’ll need to use the app both at home and at work. The first thought was to make a folder in iCloud with the relevant files. But should I then make a “TheBrain” folder on iCloud and make subfolders for spreadsheets, PDF files, and word processing files?
Posted by Alexander Deliyannis
Nov 23, 2018 at 08:02 PM
I don’t know if iCloud requires one to store word processor files separate from spreadsheets, but if it doesn’t, I wouldn’t see a reason to do it.
The reason I asked about where the files would be located is that their path should be the same wherever you access TheBrain or other organising software of your choice. Otherwise the links will not work.
An alternative would be to link to the cloud version of each file, assuming that iCloud provides a specific and permanent URL for each such file. In Dropbox, this is possible, but you have to ask it to create a link for each file.
The advantage of the latter method is that the cloud link would be the same for all locations (home and work). The main disadvantage would be that, each time you would want to access a file, you would have to download it—unless iCloud allows one to view and edit files online directly.
But then, if you store the files on the cloud, the storage service itself might be all you need; e.g., Dropbox supports commenting on files, which I understand is what you need.
Posted by satis
Nov 23, 2018 at 08:26 PM
Curio 12 is another possibility. And through Monday new and upgrade licenses are 30% off with the BLACKFRIDAY2018 coupon code.
https://www.zengobi.com/curio/
https://www.youtube.com/watch?v=ROMdGGEMhi4
Posted by Jeffery Smith
Nov 23, 2018 at 09:06 PM
I think that is the best idea. I can put the files on iCloud and then link them to the Brain. That way, if the Brain doesn’t play nice with iCloud, there should be no issues with just links connecting the two.
Alexander Deliyannis wrote:
Is this in a shared drive? One mapped to your computer, e.g. as F:, but
>located in a file server in your local network?
>
>In such case, I assume you’d want them to stay there available for
>others, so you would have to _link_ to them rather than actually attach
>(import) them in whichever tool you choose.
>
>Jeffery Smith wrote:
>>I then have to
>>figure out what the document pertains to, and drag it to an appropriate
>>folder and subfolder.
Posted by Jeffery Smith
Nov 23, 2018 at 10:28 PM
Curio is another one of those apps that I really wanted to like because there are others who are finding it to be indispensable. I have two more days before the college opens. I’m going to use tomorrow to play with TheBrain, Curio, and the other two apps that were suggested earlier here. Now that using links instead of files will be the way I’m going, some of these apps I never thought about (like TheBrain and Curio) suddenly seem like very good choices as I can use them for other tasks than just document organization.
Jeff