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Handling mail messages as information
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Posted by MadaboutDana
Aug 17, 2015 at 05:35 PM
Distant memories prompt me to suggest you also take a look at Mailbird (https://www.getmailbird.com). It doesn’t run on Mac, unfortunately, otherwise I’d take a look myself.
Posted by Ken
Aug 17, 2015 at 05:36 PM
Hi Bill,
Yes, I believe that it was on your recommendation (or somebody else here) to use The Mail Store to archive my messages from an online account that I closed. Archiving is not an issue, for as cumbersome as our current system is, it does actually archive messages. It is just does not offer an effective way of working with messages as you can only search or browse. My messages will be placed into the archive, but I want to be able to work with copies of them in a task/information program that will allow me to store/categorize/tag/label them as I wish so I can quickly pull data from them as needed.
Asana kind of handles these messages as tasks and displays the task in the middle window and the body of text and any attachments in the right window, but I was hoping for a better arrangement/layout. Todoist uses a pop up window, and that is just not my cup of tea as you can only look at one message at a time (and the same applies to Asana as well). I may reconsider Toodledo, but was hoping for other options. I did not have much luck with my quick tests of Notecase and Rightnote. I had hoped that Leadertask would have been an option, but that installation did not turn out well.
—Ken
Posted by MadaboutDana
Aug 17, 2015 at 05:50 PM
Ah, right. I take your point. MailStore only offers a single type of interactivity, namely searching (although you can save named searches, which arguably equates to tagging).
Hm. The only other mail client I can think of that might fit the bill is… ah damn, can’t remember the name. It’s an odd fish that’s been mentioned here before. It saves e-mails directly into the file system, and has viewers and a search function that allows you to view e-mail, documents of various kinds (including MS Office) and so on as part of the same whole. Now I shall be racking my brains all night trying to remember the name. Arrrrrrgh!
I’ll get back to you… ;-)
Posted by Ken
Aug 17, 2015 at 06:03 PM
Hi Bill,
Thanks for the additional suggestions. I am not actually looking for an alternate mail client as much as I am trying to find a task/information program that can handle the content and attachments of an Outlook message in some reasonable fashion. OneNote allows messages to be sent from Outlook, but you cannot collapse the message. Alternately, you can drag and drop, but that still requires Outlook to open the message. Asana and Todoist, for example, can accept these forwarded messages, but I do not like how they are handled once they are received and converted into tasks.
—Ken
Posted by Franz Grieser
Aug 17, 2015 at 06:04 PM
Ken.
There is a software called AutoFiler for Outlook that automatically saves incoming emails as individual TXT, MSG, HTML or PDF files in your file system. Then you could use either a search tool such as Copernic or a PIM of your choice to import or organize the messages.
I only know the German version, I do not know whether there is an English version (a quick search did not bring up one). But I know the software company does cooperate with foreign software publishers, maybe the tool is sold under a different name in English. You might want to ask them.
The German version is available here: http://www.add-in-world.com/katalog/ol-autofiler5pack/
Best wishes, Franz