Snippet/archive/library tool

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Posted by Ken Ashworth
May 10, 2007 at 04:51 PM

Tom S. wrote:
> >My gut feeling is that you are looking for something
>more elegant but I do have a rough solution for you. In Windows XP, if you right click on
>the icon for your document and go to the “Summary” tab you will see fields for
>“Categories”, “Keywords”, and “Comments”.

Just running some quick tests on the Properties | Summary:

From Windows Explorer select multiple files, then from the Summary Tab select Advanced, chose a field to modify and add the desired value (text string), this will be applied to all selected files.

Could be a method to mass update. UR is supposed to be able to recognize these fields and import the values during an import.

Just sayin’ there might be something here,
KenA

Posted by Stephen Zeoli
May 10, 2007 at 05:37 PM

I’m not sure if this is a solution to your problem or not, but I think it is worth considering. With OneNote 2007 you can import PDFs (or any almost any files) as printouts—so you can view the document as an image as well as having a link to the original. You can then ask OneNote to make the text in each image searchable—ON performs an OCR and can handle English, French or Spanish.

The potential drawbacks are these:
1. You can import all the files in any one hard drive folder at one time, but they all go into the same page. That may or may not be a drawback… though it would be nice if MS offered the ability to have new pages created for each file.
2. As far as I can tell, you can choose one of these languages as the default language for the OCR/Search. You will need to manually change the default on those images that use a different language.

I’m sure there are other issues as well, but ON is worth considering.

Steve Z.

Posted by Graham Rhind
May 10, 2007 at 06:17 PM

Thanks Stephen. Do you know of a way/URL to try OneNote 2007 alone? On the Microsoft site I can only find a URL to download a test version of the whole Office 2007 suite, and as I already have Office 2007 (without OneNote) that’s not useful.

I’ve never liked the OneNote paradign, with the tabs along the top and down the side of the workspace, but I suspect it has the power that I need.

Graham

Stephen Zeoli wrote:
>I’m not sure if this is a solution to your problem or not, but I think it is worth
>considering. With OneNote 2007 you can import PDFs (or any almost any files) as
>printouts—so you can view the document as an image as well as having a link to the
>original. You can then ask OneNote to make the text in each image searchable—ON
>performs an OCR and can handle English, French or Spanish.
> >The potential drawbacks
>are these:
>1. You can import all the files in any one hard drive folder at one time, but
>they all go into the same page. That may or may not be a drawback… though it would be
>nice if MS offered the ability to have new pages created for each file.
>2. As far as I can
>tell, you can choose one of these languages as the default language for the
>OCR/Search. You will need to manually change the default on those images that use a
>different language.
> >I’m sure there are other issues as well, but ON is worth
>considering.
> >Steve Z.

Posted by Graham Rhind
May 10, 2007 at 06:19 PM

Apologies, cancel that - I’ve found a download page.

Posted by Stephen Zeoli
May 10, 2007 at 08:27 PM

Graham Rhind wrote:
>Thanks Stephen. Do you know of a way/URL to try OneNote 2007 alone? On the Microsoft
>site I can only find a URL to download a test version of the whole Office 2007 suite, and
>as I already have Office 2007 (without OneNote) that’s not useful.
> >I’ve never liked
>the OneNote paradign, with the tabs along the top and down the side of the workspace,
>but I suspect it has the power that I need.

Graham,

I can see how the ON paradigm would not be for everyone. Personally, I like it better than most PIMs, it feels more manageable. ON 2007 adds some additional navigational aids, including a notebook/section/folder menu that rests on the left side of the screen. This makes the top row of tabs unnecessary, but for some reason, MS didn’t include the ability to turn these tabs off.

I’ll be interested to read what you think of ON once you give it a try.

Steve Z.

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