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Document Management Software Question
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Posted by Chris Thompson
Nov 8, 2011 at 02:19 PM
I have a ScanSnap S1500, the big brother to the S1300. It is, without question, worth spending the money for a dedicated scanner like this if you have any volume of paper to deal with. At a minimum, to be usable, you want your device to have ultrasonic double-feed detection and be able to duplex scan in a single pass. The kind of speed that the ScanSnap devices have is also a boon.
The one drawback that feed-based scanners (like my S1500) have is skew. As the paper goes through the device, it tends to shift slightly, and since it’s being scanned as it goes through, you do get some skew. The driver software tries to correct for this, but it can’t completely. So if absolute fidelity to the original is a big issue for you (maybe archiving important books or family heirloom documents), these won’t do. I don’t see the skew issue mentioned enough in online reviews, which are generally just glowingly positive without discussing drawbacks. I do not know what roller configuration the S1300 has… it may actually be better than the S1500, which only has a single broad roller in the center of the page… you’d get less skew with several smaller rollers, evenly distributed, like the feed mechanisms that laser printers have.
If you’re into book scanning, also consider a dedicated book scanner. I had an OpticBook 3600 which worked well but it ended up breaking. These don’t have skew because they scan a whole page at a time over glass.
Ultrarecall is a good software choice for a workflow. I personally use DevonThink Pro. Depends what platform you’re using.
—Chris
Pavi wrote:
>
>Hi, I am considering buying a scanner to facilitate the “paperless” lifestyle. The
>main function will be to scan receipts, old writings, etc. into UltraRecall. OCR
>would be nice.
>
>Has anyone used, and can give opinions, on the following: Canon
>Imageformula P-150 and Fujitsu Scansnap S1300?
>
>Also, should I get a dedicated
>scanner, or an all-in-one such as Canon Workforce 635 or Canon Workforce 840? I
>presume that the dedicated scanner has better software and usability for business
>cards, etc. However, my current printer is about to die, and having a new printer for
>documents (no photos) would be useful.
>
>Any opinions?
>
>Thanks, /Pavi
Posted by J-Mac
Nov 12, 2011 at 02:48 PM
I have a Scansnap S300 from about three years back and my only problem with it is the software they use for managing the PDF’s it creates. (Not Adobe, which I think came with the more expensive Scansnaps). Software will not recognize existing PDF files, so no import is possible. IOW, the hundreds of scanned PDF files on my box that were scanned with Canon or HP devices cannot even be viewed with the Scansnap PDF viewer. I wrote their support dept and was told that the only remedy is to print every document and rescan manually with the Scansnap - which is totally ridiculous!
Thanks!
Jim
Posted by Glen Coulthard
Nov 12, 2011 at 05:18 PM
I also use the ScanSnap S300 - lovely little scanner that works well with Evernote, but you’re right in saying that the software is inferior. Recently I phoned Fujitsu support to get an upgrade to the latest version of ScanSnap Organizer (from v3 to v4). I was told that the software was “not available for purchase” and that I had to buy a new scanner to receive the updated software. Can you believe that? There is no upgrade path allowed for any of the software programs included with the scanner.
Debenu’s Benubird PDF Pro was a good start to a PDF management solution, but it was never finished properly (still quite buggy). The developers released it as a free tool and haven’t updated it since. Seems that they have lost interest.
—Glen
Posted by Richard06118
Nov 12, 2011 at 06:13 PM
I’m a long-time visitor as a long-time fan of outliner programs like PC Outline and Grandview. Today I had to register.
Regarding the question of document management, I use the Windows (XP) Explorer /My Computer /My Documents to create folders in which I file my documents. Then I use programs like Copernic Desktop and The Sleuthhound to locate any document on the hard drive in seconds. The resulting list of documents that match the search criteria are displayed like a Google search result. How much easier could it be…???
Posted by Dr Andus
Oct 19, 2012 at 05:20 PM
Glen Coulthard wrote:
>Debenu’s
>Benubird PDF Pro was a good start to a PDF management solution, but it was never
>finished properly (still quite buggy). The developers released it as a free tool and
>haven’t updated it since. Seems that they have lost interest.
They just sent me a promotional email to try the free version. After installing it in Win7, the menu options wouldn’t even show. When I restarted it, all the functions were greyed out, couldn’t do anything with it. After poking around a bit, it crashed. Even the “Upgrade to the Pro version” button doesn’t work… Hm, I don’t think I’ll be upgrading any time soon (especially if even the upgrade button is not working)...