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Document Management Software Question
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Posted by Pavi
Nov 7, 2011 at 11:17 AM
Hi, apologies as those models are EPSON Workforce 840 and 635.
I should probably also have mentioned that since it is for my home office, the size and portability of the unit is not a major concern. The smaller units, however, would fit a bit better on my desk.
Best, /Pavi
Pavi wrote:
>
>Hi, I am considering buying a scanner to facilitate the “paperless” lifestyle. The
>main function will be to scan receipts, old writings, etc. into UltraRecall. OCR
>would be nice.
>
>Has anyone used, and can give opinions, on the following: Canon
>Imageformula P-150 and Fujitsu Scansnap S1300?
>
>Also, should I get a dedicated
>scanner, or an all-in-one such as Canon Workforce 635 or Canon Workforce 840? I
>presume that the dedicated scanner has better software and usability for business
>cards, etc. However, my current printer is about to die, and having a new printer for
>documents (no photos) would be useful.
>
>Any opinions?
>
>Thanks, /Pavi
Posted by Alexander Deliyannis
Nov 7, 2011 at 07:51 PM
I haven’t used any of the said scanners, but I see that they are supported by Evernote https://www.evernote.com/about/trunk/ (click on Hardware) as are some Lexmark models. I find that for receipts and the like Evernote is a very practical solution. You can even scan straight into Evernote and then link or export to UltraRecall, it should be that convenient.
I personally have an HP Officejet 6500 all-in-one device and am quite happy. Indeed an all-in-one might not be as powerful as a dedicated solution; yet unless you want to do some special work like scanning negatives, I believe most modern all-in-one solutions should satisfy your needs scan-wise. In addition, the value for money is much better than a scanner plus printer, which would also not work as an integrated fax.
One thing I do suggest that you check is the number of pages per ink cartridge (choose a device with separate CMYK colours, rather than just black and colour), as inkjet printers are notorious for their consumables costs—things are getting better though.
Posted by Hugh
Nov 7, 2011 at 08:30 PM
A side-note on scanners: I have a Fujitsu Scansnap 500 which when I transferred to the Mac became - ahem! - a Scansnap 500M. I cannot praise it highly enough, and it’s quite hard to find substantive criticisms of the Scansnaps on the web (apart from Fujitsu’s irritating policy of trying to maintain a software barrier between the Windows and Macintosh models). They are fast, robust, reliable, simple to operate and small-footprinted. I have heard of people faced with a roomful of thousands of documents to scan who work their way through two or three Scansnaps—not because they wear out especially quickly but because with so many documents to scan at ?450 a shot a series of Scansnaps is still the most cost-effective way of tackling the task. Comes with OCR software, too.
Posted by Hugh
Nov 7, 2011 at 08:35 PM
A semi-question about Evernote’s OCR: does it actually give you a text version of, say, your PDF? Or does it simply enable searching in the cloud? Obviously the latter is useful, if you stick with Evernote, but if you don’t, the former may be more desirable.
Posted by Alexander Deliyannis
Nov 8, 2011 at 12:31 PM
No text version as far as I know; OCR is just used for searching. An example is scanned (non-OCR’d) PDFs: you can search for text in them—for a Premium Evernote account—but the PDF attachment remains in its original form.