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Breaking down a large Word document for sharing
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Posted by Stephen Zeoli
Dec 1, 2009 at 09:45 PM
I just took a look at doing this with AskSam 7. It works and retains much of the formatting, except for tables, unfortunately. So the hunt continues.
Steve
Posted by quant
Dec 1, 2009 at 11:25 PM
I’m sure someone with basic vba should be able to adjust the macro posted here
http://www.proz.com/forum/office_applications/35310-is_there_an_application_that_can_automatically_split_a_large_word_document_into_several_small_ones.html
Posted by moritz
Dec 2, 2009 at 05:12 AM
4 solutions:
1. use Word in combination with SharePoint like *this* (http://msdn.microsoft.com/en-us/library/cc185135.aspx )
2. wait for Office 2010 (or use the Beta), again: document has to be stored in SharePoint, this will give you “co authoring” with document level change tracking and online/offline collaboration circumventing conventional checkin/checkout
3. consumer version of 2, with the advantage of being “free”: use the forthcoming “free” web based version of Office 2010 apps (including Word) together with Office Live/Skydrive. I assume (it hasn’t been released yet) that this will also get you “coauthoring”.
4. use some other web based solution e.g. Google apps. Downside: you would give up Office compatibility (heavy conversion) and e.g. Google docs has a 500 KB (!) limit per Word document (last time I checked)
Posted by moritz
Dec 2, 2009 at 05:15 AM
5. (I missed what might be the most obvious solution): OneNote (2007 and 2010) can share Notebooks in realtime (... and offline) if you have a server side storage location. To make this easier for cross organizational teams again in 2010 there will be a server component (so you don’t have to run any client side software)
Posted by Chris Thompson
Dec 2, 2009 at 05:30 AM
Why not just use Word’s compound document features directly to accomplish this? When you switch into outline mode, there’s a toolbar that lets you break out a file into multiple files, at least in Word 2003. This feature was meant for long documents, the idea being that you’d split a book up by chapter, with each chapter being individual Word files but being able to edit them together as one file as well. It’s a little clunky, but it seemed to work last time I used it.
—Chris