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Collaboration Frustration
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Posted by Ken
Mar 15, 2025 at 09:59 PM
I’ll try not to make this a rant, but I was trying to help some family members who are planning to visit put together an itinerary as well as offer some suggestions they could consider during their visit. I know this can easily be done by many programs if I they are only offered read-only access. But I would like them to be able to interact with the information, not unlike when people use a whiteboard, without them having to register for an account. Some programs offer this feature, but only with a paid or premium tier subscription. As this is a one-off need, I really do not want to subscribe to a year of another program. Does any body have any suggestions for a program that I can use to put up links and notes for people to review and possibly move to a calendar or board so they can plan their itinerary with the information I initially provide, and that can be done on their end without having to register (ideally through a link I can provide).
Thanks,
—Ken
Posted by satis
Mar 16, 2025 at 02:38 PM
Google Calendar + Google Docs. (Plus probably a group text-chain.)
You can create a shared Google Calendar that lets anyone add and edit events. After creating the calendar, click on its name in the left sidebar and select “Settings and sharing”. Scroll down to the “Share with specific people or groups” section and click “Add people and groups”. Add the email addresses of the individuals or the Google Group you want to share the calendar with. From the permissions dropdown, select “Make changes to events” or “Make changes and manage sharing” to allow group members to create and edit items.
And Google Docs has long had live editing of files for multiple people.
I think most people on the planet have a Google login now, especially if you watch YouTube, and it’s not onerous to create a Google account.
Also look at Wanderlog, which at least used to offer free tier that allows you to plan trips, collaborate with others in real-time, and view your itinerary on a map. You can add notes and links to your stops, and your family members can collaborate on the itinerary without needing to create an account, as long as you share the link with them. You start by creating a new trip on Wanderlog’s web tool or app, adding destinations, activities, and notes without needing an account initially. You can then invite family members to collaborate by sharing the trip link via email. They can view and edit the itinerary in real-time, similar to Google Docs. Using drag-and-drop you can rearrange activities and view your itinerary on a map to visualize the trip.
Posted by Paul Korm
Mar 16, 2025 at 05:01 PM
If you or one of your collaborators has a Craft license (or a Setapp subscription, from which Craft can be installed), then it is pretty simple to create and share a document that anyone can edit whether they have a license or not. The shared document is accessed in a browser using a link the document creator sends them. I like Craft for this because it makes pleasant looking documents that are easy to modify. Once the sharing is finished, the creator can either delete that sharing link, or turn the document to view-only.
Posted by Steve
Mar 16, 2025 at 06:28 PM
As a LONG time travel agent, I have accumulated many sites that can fit your needs.
Here are three to check out:
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Planapple helps you create, organize, access and share all your vacation plans
https://www.planapple.com/
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Travel planning made easy.
https://www.travelmuse.com/
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MyTripJournal is a free personal travel website, where you can journal or blog your trips.
Read other travellers’ experiences, and share your own
https://www.mytripjournal.com/
Posted by Steve
Mar 16, 2025 at 06:37 PM
The other links I sent you most likely will work best, but another option is Zoho Notebook.
https://www.zoho.com/notebook/
You can throw about anything into it.
Sharing a notebook. Info about how that is done is below.
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Co-Work in Notebook
https://help.zoho.com/portal/en/kb/notebook/sharing-and-collaboration/articles/co-work-in-notebook-18-8-2022#Share_note_cards
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Share your notes
https://help.zoho.com/portal/en/kb/notebook/sharing-and-collaboration/articles/share-your-notes-18-8-2022