Paul Korm wrote:

Nice topic. My tweaks of the original list.

1. Brainstorming :: iThoughtsX and/or Curio (on Windows: MindManager)
2a. Random Notetaking :: Bear (sometimes Curiota -- but not much)
2b. Intentional Notetaking :: Agenda
3. Scheduling :: Fantastical 2 and DropTask (feeds Google ->
Fantastical)
4. Task Management :: OmniFocus 3 and DropTask
5. Thought Processing :: TheBrain 10 and Curio and Tinderbox
6. Knowledge Archive :: DEVONthink Pro Office and Evernote
7. Project Knowledge :: I'm not sure what this category means vs.
"Knowledge Archive"

8. Mail: Apple Mail (macOS) and Outlook (Windows 10)
9. Writing: Word (mainly Windows 10); Ulysses (sometimes)

Compartmentalized lists like this sound interesting. I also have a similar system. But, unfortunately, it is a huge burden of productivity because the division is often unclear; and the movement from one system to the other hinders the productivity.

An efficient system would have all the core processes in one place.

- Your brainstorming leads to ideas--> may to ideas that grow to extended writing. Should I stop there and move to the other app or keep on writing in the brainstorming app?

- random notes (Curiota) sometimes grow to extensive articles. Shall I stop writing in Curiota and move the note to Tinderbox as soon as it grow to few pages? When do you decide to move the note to another app?

- formal (intention note taking) sometimes end up being informal (too short). The division is also exhaustively difficult. How do you differentiate the random note from the intentional note? Can a random note be completely unintentional?

aren't the random notes, intentional notes & brainstormings thought processes? Isn't there any thought process in writing a note?


Too many tools --> too many decisions to make --> waste of time and brain power.
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