Document Management Systems

Posted by Graham Rhind
Jan 28, 2013 at 08:18 AM

Alexander Deliyannis wrote:
When you say you put files in OneNote, do you mean actually embed them,
>i.e. import them _into_ OneNote notebooks?
> >And are you talking about different kinds of files (which themselves
>alone can be really big), including Word documents, images and PDFs?

It depends how one defines “archive”, right? Data files which I’m not likely to need again get zipped and backed up on external media. But I have a load of customers who contact me with “We met and discussed x in 1998. Remember?”. Er, no. Or “what work did you do for my predecessor in 2002”. Because I have around 130000 document files scattered over my PC I need to put some of them in a place where they can be easily found, previewed and tagged, so that I can get answers to questions like that. So I both link and read any type of file (particularly Office, image and pdf files) into OneNote because that allows me to find the file and to view the file without opening it (as it is “printed” onto a OneNote page), and it allows me to seamlessly sync (properly sync, not use the same file as…) between PCs.

Disk space is not at a premium, so reading a file into a file doesn’t seem as illogical to me (that’s what all these document management programs are doing, plus TreeProjects, UltraRecall etc. etc.). I admit, this is not the ideal way to work - I have a very disciplined and logical brain but a very ill disciplined and illogical workspace. No wonder I need this forum!

Graham