Re: Absent Hoisting or a Deeper Problem; A Question about Id

< Next Message | Back to archived message list | Previous Message >

Note: This message is from the outliners.com archive kindly provided by Dave Winer.

Outliners.com Message ID: 4671

Posted by sub
2005-12-07 02:16:43

> In Idea! I am unable to figure out how to attach documents other than one by one. There’s a basket that’s supposed to help, but it is populated only by three files. I don’t even know why those particular files are there. I’m almost certain I’m overlooking something. I’d appreciate someone’s instruction on how to make the attachment.

The basket (which is shown after “Attachments” is pressed in the toolbar) has two file lists. The lower list is the “most recently used files” from Windows. The upper list are files that you have collected. To collect any file from a Windows Explorer window, right click on it and choose “IDEA2”.

You actually have two choices for attaching multiple files; if they are all in the same directory, just select them and drag them to the attachment pane (the Upper Right one, not the basket); this will automatically create an attachment row for each file.

The other, when files are located in various folders, is to navigate to their locations and collect them by right-clicking and selecting “IDEA2”. When you are done with collecting, go back to IDEA!, check the files you want to attach, click on the database record you want the files to be attached to and press “Imp” in the basket toolbar.

With the second approach you can do all your collection in one go and then distribute the collected files to various database records, since for each record you can check the relevant files.

As you pointed out, IDEA! is more suitable for large databases and this is reflected in its importing tools as well.

alx

In the upper area of this window the chosen file is marked blue. In the middle, information about the document is shown (if available). In the lower area you can enter a comment for this attachment. The comment you enter here, will later be automatically added as the comment for the file when it is attached to a record via the previously described window with the 2 baskets. This function is available wherever file handling is done under windows. It is very helpful when you want to remember a document, to attach it later to a record but IDEA! is not open at this moment. The moment you work on a document, you normally know very well what it contains and then it is easy to add a short comment.

The marked files are available when you click the “Attachments”-button in the upper left corner of the IDEA! menu bar.

To attach a file, just mark the file by clicking on the check box (multiple choice is possible) and then click on the red arrow with Imp (for Import). The marked files will be attached to the active record. The active record is the currently marked record. If you don¢t know anymore, what one of the files in your basket contained, you can start a file in this box with a double click on it.

Normally the window appears in the middle of the screen. The size and location of the window can be adjusted with the mouse. Your changes will be saved when you leave IDEA!.