MS Word Outline Printing

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Note: This message is from the outliners.com archive kindly provided by Dave Winer.

Outliners.com Message ID: 1730

Posted by liuhvcgli
2003-11-14 19:24:05

How to Format, View and Print Mac Word Outlines WITHOUT Bullets or Numbers!

Fear Not - It Can Be Done!

These instructions are for Macintosh OS9 MS Word 98. I think the basic concepts are the same for other Mac versions and even MS Word for Windows, but you’ll have to explore, because I haven’t tested anything other than this.

Open a document you have created in Outline format.

01) Change it to Normal View
02) Select All
03) Pull down the Format Menu
04) Select “Bullets & Numbering”
05) Select “Outline Numbered” Tab
06) Select the second top pane - the one to right of “None” at top left
07) Click on the “Customize” button
08) Click on the “More” button

Make the following setting adjustments:
09) Set Number Style to (none)
10) Set Number Position to “Left”
11) Set Link level to style: (no style)
12) Set Follow Number with: “Nothing”
13) Set ListNum field list name: keep/make blank
14) Set Legal style numbering: unchecked

Then for each Level Number
15) Click on Level Number
16) Select All in “Number Format” and delete - make it completely blank
17) Make the values typed into the data fields at “Number postion - aligned at:” and “Text position - Indent at:” the SAME for each Level Number. In other words, for each Level Number, you have the same value in each of these two separate data input fields.

Common values for these positions start with 0” at Level 1 and proceed upwards in quarter inch intervals. So Level 2 is 0.25”, Level 3 is 0.5” etc. But you can make them whatever you want. And don’t worry about the Preview diagram - it expects numbers at the beginning of each line, and when they aren’t there the Preview Lines don’t line up. But your document will.

These changes will be saved by Word as a format option, so you can use it on other documents. Now your Outline view will match your Normal/Page layout view - and PRINT! Enjoy!

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